AGM MINUTES 2015
MINUTES OF THE AGM MEETING HELD ON SUNDAY 6TH December 2015 at Mr Slamang’s house, c/o First and Klip Road, Grassy Park at 2pm
PRESENT:
Adielah Samodien Hassiem Samodien
Zaid Orrie Zahid Ebrahim
Shamiel Shira Achmat Salie
Munirah Botha Armien Price
Hisham Petersen Mogamat Kamies
Nuraan Ismail Mubeen DAvids
Muizh Lewin Shaheen Orrie
Fuad Jacobs Sharifa Fakier
Hoosain Achmat Gasina Bassier
Sedick Philander Ruwayhida Thebus
Amien Pietersen Eben Brummer
Justine Williams Farouk Molti
APOLOGIES:
Zainu Ungerer Suzie Germs
Ayesha Molti Ayesha Khan
Yusrah Jacobs
Meeting commenced at 2.30 pm and the Chairman opened with Duah. The Chairman welcomed all present.
Matters Arising out of minutes:
There were unfortunately no minutes.
Changes to the constitution:
Clause 11.2 of the constitution should read that “The Chairman, Vice-Chairman, Secretary and Treasurer and all additional members nominated will automatically serve on the executive and their roles will be assigned by the executive.”
6.1.3 Black shorts, skirt or pants.
These changes were ratified at the meeting.
Chairmans report:
Read by the Chairman – Zaid Orrie. Hisham wanted to know about the non sponsorship of ARD, should any member get a new sponsor how will it impact the name “ARD”. Achmat explained to the meeting that we will never be able to Ioose “ARD” as a name since it is a brand of 18 years but any new sponsor his name will be coupled with ARD. He also told the meeting that we have approached other sponsors like Absolute Eyecare as well as Market Toyota and we are waiting on their response. He also mentioned the fact that we have already discarded the word “Concrete” and our gear is being printed as ARD Athletic. The rate for sponsorship is a quarter million i.e. R50 000.00 per year for 5 years. Members are not happy with the tracksuit as well as the cap, but no changes can be done unless we get a new sponsor on board. Report accepted by Zahid.
Secretary report:
Read by A. Samodien
Club Captain:
Read by Shamiel Shira. Accepted by Zaid Orrie.
Treasurer report:
Read by Zahid Ebrahim.
Gasina wanted to know the outstanding of members and Adielah told the meeting that outstanding is fees, licences and gear but this year no member will be issued with a new licence if all outstanding is not paid as full as well as the new fee for 2016.
All transactions are recorded line by line on the financial statement and members are welcome anytime to approach the Treasurer if they would like to scrutinise the statements. Monthly statements were made available to all present. Awards evening is sponsored by the race. Hoosain felt that what we are spending on the awards evening is far too high. Last year unfortunately there was no control in terms of the funds utilised. Ruwayhida felt that a quote system should be introduced. Hoosain felt that the funds should be channeled through the Treasurer and only if he agrees then only the awards committee should go ahead. The Treasurer said that a budget is given and when the awards committee exceeds the budget then he should be consulted. Treasurer to play a more active role and he should be part of the committee. The awards committee will be given the same budget to work with for the coming awards evening. Invitations will also be handled differently, single members will be given an invite for 1.
Value of the gear stock was not available and the Treasurer will have the figures by the following week. Report accepted by Hassiem.
Budget was presented by Hassiem.
All items on the budget were explained in detail. The membership and licence fee will remain the same for 2016. Currently there are no more licences for 2015 and new licences are not available yet. Surplus funds to be used for race budget.
Shamiel and Hoosain accepted the budget.
ELECTIONS: Hisham – Presiding Officer.
There were no two positions for any post so no voting was necessary.
Hassiem Samodien – nominated as Chairman by Phaldie Salie seconded by Shamiel Shira.
Vice chairman – Ruwayhida asked the Chairman if he had a nomination and he chose Zaid Orrie for the position. He accepted seconded by Zahid and Achmat.
Ruwayhida nominated Shaheen Orrie for Vice Chairman which he declined.
Secretary: Munirah Botha accepted, Adielah Samodien (declined), Nazley Price (declined).
Treasurer: Zahid Ebrahim accepted, Shamiel Shira (declined).
Further Nominations:
Adielah Samodien (accepted)
Ayesha Molti (accepted)
Farouk Molti (accepted)
Shaheen Orrie (accepted)
Hisham Petersen (accepted)
Muizh Lewin (accepted)
Mariam Adams2 (declined)
Shaheed Adams (declined)
Mubeen Davids (accepted)
Sharifa Fakier (accepted)
Gasina Bassier (accepted)
Suzie Germs (accepted)
Shamiel Shira (accepted)
Faldila Gassiep (accepted)
Ayesha Khan (accepted)
Zainu Ungerer (accepted)
The newly elected Chairman thank the current Chairman for his sterling work for the 2 terms he was in office.
Congratulations to all new exco members.
Meeting adjourned at 4.55pm
PRESENT:
Adielah Samodien Hassiem Samodien
Zaid Orrie Zahid Ebrahim
Shamiel Shira Achmat Salie
Munirah Botha Armien Price
Hisham Petersen Mogamat Kamies
Nuraan Ismail Mubeen DAvids
Muizh Lewin Shaheen Orrie
Fuad Jacobs Sharifa Fakier
Hoosain Achmat Gasina Bassier
Sedick Philander Ruwayhida Thebus
Amien Pietersen Eben Brummer
Justine Williams Farouk Molti
APOLOGIES:
Zainu Ungerer Suzie Germs
Ayesha Molti Ayesha Khan
Yusrah Jacobs
Meeting commenced at 2.30 pm and the Chairman opened with Duah. The Chairman welcomed all present.
Matters Arising out of minutes:
There were unfortunately no minutes.
Changes to the constitution:
Clause 11.2 of the constitution should read that “The Chairman, Vice-Chairman, Secretary and Treasurer and all additional members nominated will automatically serve on the executive and their roles will be assigned by the executive.”
6.1.3 Black shorts, skirt or pants.
These changes were ratified at the meeting.
Chairmans report:
Read by the Chairman – Zaid Orrie. Hisham wanted to know about the non sponsorship of ARD, should any member get a new sponsor how will it impact the name “ARD”. Achmat explained to the meeting that we will never be able to Ioose “ARD” as a name since it is a brand of 18 years but any new sponsor his name will be coupled with ARD. He also told the meeting that we have approached other sponsors like Absolute Eyecare as well as Market Toyota and we are waiting on their response. He also mentioned the fact that we have already discarded the word “Concrete” and our gear is being printed as ARD Athletic. The rate for sponsorship is a quarter million i.e. R50 000.00 per year for 5 years. Members are not happy with the tracksuit as well as the cap, but no changes can be done unless we get a new sponsor on board. Report accepted by Zahid.
Secretary report:
Read by A. Samodien
Club Captain:
Read by Shamiel Shira. Accepted by Zaid Orrie.
Treasurer report:
Read by Zahid Ebrahim.
Gasina wanted to know the outstanding of members and Adielah told the meeting that outstanding is fees, licences and gear but this year no member will be issued with a new licence if all outstanding is not paid as full as well as the new fee for 2016.
All transactions are recorded line by line on the financial statement and members are welcome anytime to approach the Treasurer if they would like to scrutinise the statements. Monthly statements were made available to all present. Awards evening is sponsored by the race. Hoosain felt that what we are spending on the awards evening is far too high. Last year unfortunately there was no control in terms of the funds utilised. Ruwayhida felt that a quote system should be introduced. Hoosain felt that the funds should be channeled through the Treasurer and only if he agrees then only the awards committee should go ahead. The Treasurer said that a budget is given and when the awards committee exceeds the budget then he should be consulted. Treasurer to play a more active role and he should be part of the committee. The awards committee will be given the same budget to work with for the coming awards evening. Invitations will also be handled differently, single members will be given an invite for 1.
Value of the gear stock was not available and the Treasurer will have the figures by the following week. Report accepted by Hassiem.
Budget was presented by Hassiem.
All items on the budget were explained in detail. The membership and licence fee will remain the same for 2016. Currently there are no more licences for 2015 and new licences are not available yet. Surplus funds to be used for race budget.
Shamiel and Hoosain accepted the budget.
ELECTIONS: Hisham – Presiding Officer.
There were no two positions for any post so no voting was necessary.
Hassiem Samodien – nominated as Chairman by Phaldie Salie seconded by Shamiel Shira.
Vice chairman – Ruwayhida asked the Chairman if he had a nomination and he chose Zaid Orrie for the position. He accepted seconded by Zahid and Achmat.
Ruwayhida nominated Shaheen Orrie for Vice Chairman which he declined.
Secretary: Munirah Botha accepted, Adielah Samodien (declined), Nazley Price (declined).
Treasurer: Zahid Ebrahim accepted, Shamiel Shira (declined).
Further Nominations:
Adielah Samodien (accepted)
Ayesha Molti (accepted)
Farouk Molti (accepted)
Shaheen Orrie (accepted)
Hisham Petersen (accepted)
Muizh Lewin (accepted)
Mariam Adams2 (declined)
Shaheed Adams (declined)
Mubeen Davids (accepted)
Sharifa Fakier (accepted)
Gasina Bassier (accepted)
Suzie Germs (accepted)
Shamiel Shira (accepted)
Faldila Gassiep (accepted)
Ayesha Khan (accepted)
Zainu Ungerer (accepted)
The newly elected Chairman thank the current Chairman for his sterling work for the 2 terms he was in office.
Congratulations to all new exco members.
Meeting adjourned at 4.55pm